Timeout Functionality on Workflow Notifications

Timeout functionality can be set on the Workflow Notifications. This will enable notifications to get Timed Out after desired time and as per the requirement if a reminder is needed, reminder notification can be sent and if reminder is not needed, notification can be escalated to the supervisors.

Below is the Approval notification properties of the Expense Report Approval Workflow

Go to Node Tab where you will see the option for Timeout. There are 3 options in here. 

Relative Time: This can be set when the Timeout period you want to set is Constant. If relative time is chosen and Timeout is set then if the Timeout needs to be changed in the future, Workflow has to be touched to set a new Timeout.

Item Attribute: This is a better option to choose when there might be a change in the Timeout period in the future. When Item Attribute is selected, we set the Timeout period from the back end code by setting the Timeout period in Minutes to the Workflow Attribute. Make sure this attribute value is set before sending the notification for approval.

Invoice Matching 2-Way, 3-Way and 4-Way

When Invoices are matched with PO, following 3 options can be used to match the PO.

2-Way Match: In 2-Way Match PO Quantity Should Match with Invoice Quantity and PO Unit Price should match with Invoice Unit Price. All the matching should be with in the tolerance limits allowed in the Receiving Control options.

           PO Unit Price = Invoice Unit Price
           PO Quantity = Invoice Quantity

3-Way Match:  In 3-Way Match PO Quantity should match with Invoice Quantity and Receipt Quantity. Also PO Unit Price should match with Invoice Unit Price. All the matching should be with in the tolerance limits allowed in the Receiving Control options.

           PO Unit Price = Invoice Unit Price
           PO Quantity = Invoice Quantity

           Invoice Quantity = Receipt Quantity

4-Way Match: In 4-Way Match PO Quantity should match with Invoice Quantity and Receipt Quantity and also Accepted Quantity Also PO Unit Price should match with Invoice Unit Price. All the matching should be with in the tolerance limits allowed in the Receiving Control options.

           PO Unit Price = Invoice Unit Price
           PO Quantity = Invoice Quantity

           Invoice Quantity = Accepted Quantity

           Invoice Quantity = Receipt Quantity

PO Receipt Accounting entries to GL

When a PO Receipt is created in the Receiving Transactions form with destination type as Inventory, 2 entries get created in the RCV_TRANSACTIONS form. One with Transaction type as Deliver and other with Receive. Also accounting is also derived for the 'RECEIVE' transaction. You will see an entry with RECEIVING_INSPECTION and an ACCRUAL entry in the RCV_RECEIVING_SUB_LEDGER table. When "Create Accounting: Receiving" is run, these Accrual Transaction for Receipt is transferred to GL through SLA. In SLA for Receive Transactions "Receiving Inspection" account is Debited and "Accrual" Account is credited. Journal Category will be "Receiving" for these transactions

For the Deliver Transaction type the transaction is sourced to Material Transactions as "PO Receipt" Transaction Type. Accounting will be done on this transaction when "Active Cost Worker" program is run. Usually this program will be scheduled to run every few minutes to calculate cost of the transactions. When "Accounting Program" is run, these transactions from MTL_TRANSACTION_ACCOUNTS will be transferred to GL through SLA. In SLA for Deliver Transactions, "Inventory Valuation" account is Debited and "Receiving Inspection" account is Credited. Journal Category will be "Inventory" for these Deliver Transactions.

What is a Purchase Requisition?

A Purchase Requisition is a method by which Goods/Services can be Purchased from a Supplier. In Oracle a Purchase Requisition is routed for Approval using Workflow engine. Once approved, this Requisition is often converted to RFQ (Request for Quotation). A Purchase Requisition is usually generated by User Departement or the personnel who are actually going to use the goods or services received from the Requisition. 

OAF Switcher Region: How to use it?

A Switcher region can be used to dynamically switch between the items to be displayed in a table or region.
This is similar to a CASE Statement in SQL. Depending on the input to the Switcher Region, it will display the items under the region.
Lets say, we have a requirement where we need to display Delete Icon as Enabled when Employee is In-Active and Delete Icon as Disabled when Employee is Active as shown below.

To Achieve this, We need to Create a Switcher Region in the Table where you want to display the Delete Icon. If you are using an Advanced Table, Follow the below Steps.
In the VO which populates these rows, make the following changes,

1. Create a Pseudo Column in the Query which returns "Delete_Disabled" or "Delete_Enabled" based on the Status value "Active" or "In-Active".
2. Once the SQL Statement is modified in the Query, DeleteSwitch Item is going to is going to return one the se 2 attributes as Inputs to Switcher Region ("DeleteDisabled" or "DeleteEnabled")

                                        
Now make the following changes in Page or Region

1. Create a New Column under Advanced Table where you want this Delete Icon to be displayed.
2. Right Click on the New Column that was created and Select New -- Switcher

3. Set the following Properties to the Switcher Region.

          ID: DeleteSwitcher
          Region Style: Switcher
          View Attribute: DeleteSwitcher

4. You will notice a new <case> item being created under the Switcher Region.

5. Set the following properties to the First Case Item.
          ID: DeleteDisabled
          Item Style: image
          Prompt: Delete
          Image URL: deleteicon_disabled.gif
          Rendered: True

6. Right Click on Switcher Region and Select New -- Case
7. For the New Item, Set the following Properties

          ID: DeleteEnabled
          Item Style: image
          Prompt: Delete
          Image URL: deleteicon_enabled.gif
          Rendered: True

8. Make sure you are giving the ID of the Item exactly matching with the View Attribute value being returned    by the DELETE_SWITCHER in the Sql Query of VO
9. Test run you page and you will notice that records with Status as "Active" have the Delete Icon Disabled and Status as "In-Active" have the Delete Icon Enabled.